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Vendor Application:
Spring Pop-Up Market
March 25th

10 am - 4 pm
Rain or Shine
Free Guest Event Admission
Vendor Space: $75 

Potential vendors for our pop-up market will be contacted shortly after the application is submitted. All potential vendors should thoroughly read the contract agreement below before applying to secure a space at our event. 

Please complete all fields of this application. There is a $75 vendor fee that must be paid after approval. Once you have filled out this form and been selected as a vendor, you will be sent an invoice with instructions on navigating to a checkout form. Your space is not secured until your invoice has been paid in full. If you'd like to tour The Charlton Abbott to see our available spaces, please email noelle@thecharltonabbott.com. Please note, we will not hold any spaces or accept partial payments. 

This Vendor Agreement (the “Agreement”) is between:

  1.  The Way Virtual Office/The Charlton Abbott, an Ohio limited liability company, with offices at; 37903 Euclid Ave., Willoughby, OH 44094 and

  2. VENDOR (hereinafter “you” or “Vendor”), as indicated on your submitted Application (hereinafter “Application”).

This Agreement shall not bind The Way Virtual Office/The Charlton Abbott or Vendor unless and until: (1 The Way Virtual Office/The Charlton Abbott offers you a Space at one or more Markets (defined below) by sending you an “Offer E-mail”; and (2) you accept The Way Virtual Office/The Charlton Abbott’s offer to participate in one or more Markets by paying the applicable Rental Fee as set forth below and in accordance with the Offer E-mail (the “Binding Conditions”).  IMMEDIATELY UPON THE SATISFACTION OF THE BINDING CONDITIONS, THIS AGREEMENT SHALL AUTOMATICALLY BECOME AN EFFECTIVE AND BINDING CONTRACT BETWEEN The Way Virtual Office/The Charlton Abbott AND VENDOR AND SHALL GOVERN THE PARTIES’ RELATIONSHIP FOR EACH MARKET IN WHICH VENDOR PARTICIPATES.

The term “Agreement” as used herein includes and incorporates herein the information, terms and conditions contained within (i) the Application; (ii) The Way Virtual Office/The Charlton Abbott’s Offer E-mail; (iii) The Way Virtual Office/The Charlton Abbott’s Confirmation E-mail to you (the “Confirmation 
E-mail”); and (iv) The Way Virtual Office/The Charlton Abbott Rules & Regulations posted on the The Charlton Abbott website www.thecharltonabbott.com (the “Rules & Regulations”), which may be reasonably modified or supplemented by The Way Virtual Office/The Charlton Abbott from time to time.  This Agreement sets forth the entirety of the parties’ respective rights and obligations in connection with Vendor’s operation of a Space at any Market powered by The Way Virtual Office/The Charlton Abbott during the 2023 calendar year.

(1) Creation of Binding Agreement. This Agreement shall not bind The Way Virtual Office/The Charlton Abbott  in any way unless and until (i) The Way Virtual Office/The Charlton Abbott has offered Vendor a Space at one or more Markets by sending Vendor the Offer E-mail, which The Way Virtual Office/The Charlton Abbott may or may not send in its sole discretion, and (ii) Vendor has accepted the offer to participate in one or more Markets by paying the applicable Rental Fee as set forth below and in accordance with the Offer E-mail.  The Offer E-mail, if sent, will set forth the date(s) on which The Way Virtual Office/The Charlton Abbott has conditionally approved you to operate a Market Space.  The date of the Offer E-Mail shall be deemed the “Effective Date” of this Agreement.  

(a) Rental Fee. To bind this Agreement and reserve a Market Space you must pay the applicable “Space Rental Fee” in the amount, manner and within the time frame set forth in the Offer E-mail, and/or the Vendor Packet provided to each Vendor by  The Way Virtual Office/The Charlton Abbott prior to each Market (the “Vendor Packet”).  The Space Rental Fee is non-refundable except as otherwise provided herein.

(b) Method and Timing of Payment. Vendor must remit the Rental Fee to The Way Virtual Office/The Charlton Abbott by the method and by the date to be specified on the Offer E-mail and/or Vendor Packet; however, The Way Virtual Office/The Charlton Abbott may, in its sole discretion and for good cause, accept a later payment.  Vendor shall include the Market date(s) designated within the Offer 
E-mail with any payment. 

(2) Booth Space. 

(a) Assignment of Space. Following approval by The Way Virtual Office/The Charlton Abbott and payment of the Rental Fee by Vendor, The Way Virtual Office/The Charlton Abbott shall grant to Vendor a license to use one (1) booth space (the “Space”).  Vendor will be advised as to the location of the Space prior to the start of or upon arriving at a Market during the appointed Vendor set-up period on the applicable Market date(s).  Vendor will also be assigned a set-up time and method (walk-in or drive-in drop-off).  Vendor acknowledges that the size, location and configuration of the vendor Spaces may vary.  The Way Virtual Office/The Charlton Abbott shall be entitled, in its sole discretion, to market, position and determine assignment of Spaces to all vendors, including the Vendor, within the Market; and provided further that Vendor hereby accepts all such determinations as final.  Vendor may not exceed the footprint of Vendor’s designated Space.  

(b) There is no transfer, assignment, sublicensing, or subletting of the Space to any third party in any form whatsoever.  In addition, Vendor shall not market, display or sell merchandise of any third party without prior written approval from The Way Virtual Office/The Charlton Abbott.  In addition to any other remedies or recourse that The Way Virtual Office/The Charlton Abbott may have hereunder or at law, if merchandise being displayed is determined to belong to a party other than the Vendor, without prior written approval from The Way Virtual Office/The Charlton Abbott, The Way Virtual Office/The Charlton Abbott shall be entitled to terminate Vendor’s rental and require that Vendor immediately vacate the Space and leave the Market and/or terminate Vendor’s rental for the Season.

(c) There is no sharing of the Space with other Vendors without prior written approval from The Way Virtual Office/The Charlton Abbott. Approval of Space sharing will be done on a case-by-case basis.  In such cases where Space sharing has been approved, each Vendor is responsible for paying the full Space Rental Fee, although no additional space will be granted.  The approval or denial of a request to share Space is subject solely to the discretion of The Way Virtual Office/The Charlton Abbott, and the request must be received by 2/25/23  by email at least one (1) month prior to the applicable Market date.

(d) Any objects of personal property left inside or outside of the Space will be discarded, at Vendor’s sole cost and expense.  The Way Virtual Office/The Charlton Abbott will not be liable for any damage to or loss of objects or property left in these areas. Vendor is to keep the Space clean, at Vendor’s sole cost and expense and in a manner satisfactory to The Way Virtual Office/The Charlton Abbott and shall reimburse The Way Virtual Office/The Charlton Abbott promptly for all documented costs incurred in connection with any necessary cleaning of the Space by The Way Virtual Office/The Charlton Abbott following Vendor’s use thereof. 

(3) Merchandising & Display Standards.

(a) Upon the Way Virtual Office/The Charlton Abbott’s approval, Vendor shall be entitled to commence set-up of its Space and display as set forth below.  Each vendor is responsible for providing his or her own tent, tables, chairs, and display surfaces.  While there is no specific requirement as to what your set-up should look like, The Way Virtual Office/The Charlton Abbott strongly encourages creativity with how you display yourselves and your goods and prefers vendors who use handmade or fabricated signage that adds to the visual fabric of the The Way Virtual Office/The Charlton Abbott environment. 

(b) Vendor shall use its best efforts when constructing displays to minimize any disturbance to the other vendors’ operations.  Further, Vendor shall be responsible, at its sole cost and expense, to repair any damage and disruption Vendor may cause to the Market or other vendor’s booths or operations.  Vendor shall be considerate of neighboring vendors when constructing displays and sets both in terms of creating displays that may obstruct sightlines in ways that are egregious or 
un-neighborly; as well as, being mindful of the overall aesthetic
experience of the Market in considering display items, materials, props, etc.   

(4) Vendor Responsibilities. In addition to any other Vendor requirements or restrictions as set forth in this Agreement, Vendor must comply with the responsibilities set forth herein.  The Way Virtual Office/The Charlton Abbott shall not be obligated to enforce the Rules and Regulations against Vendor or any other vendor of the Market or any other party, and The Way Virtual Office/The Charlton Abbott shall have no liability to Vendor by reason of the violation by any other vendor or other party of this Agreement.

(5) Events of Default. This Agreement and the license hereby granted are subject to the limitations that upon the occurrence, at any time during the Term, of any one or more of the following events (referred to as “Events of Default”):

(a) if Vendor shall default in the observance or performance of any term, covenant or condition of this Agreement; or

(b) if Vendor shall default in the observance or performance of any term, covenant or condition on Vendor’s part to be observed or performed under any other agreement with The Way Virtual Office/The Charlton Abbott. 

then, in any of said cases, The Way Virtual Office/The Charlton Abbott may, at its option, immediately terminate this Agreement and/or Vendor’s participation in any or all Market(s) during the Season; provided that Vendor shall remain liable for damages and shall forego any prepaid fee and/or any applicable security deposit.  Vendor hereby agrees to pay, as additional charges, all attorneys’ fees and disbursements (and all other court costs or expenses of legal proceedings) which The Way Virtual Office/The Charlton Abbott may incur by reason of, or in connection with any action or proceeding related to this Agreement or in connection with any Event of Default by Vendor under this Agreement.

(6) Indemnification. Vendor agrees to indemnify and hold harmless The Way Virtual Office/The Charlton Abbott, its affiliates, officers, employees, and representatives from and against any and all losses, lawsuits, judgments, causes of action, costs, damages, claims (actual or alleged) and expenses resulting from claims for bodily injury, death, property destruction, or property damage arising out of or incidental to or in any way resulting from the acts or omissions, whether negligent or otherwise, of the Vendor, its employees, subcontractors, or agents, if any, in performance under this Agreement and the use of its Space at the Market and in the common areas of the Market during the Season unless such bodily injury, death, property destruction, property damage, or personal injury is determined to be the result of the negligence or intentional misconduct of The Way Virtual Office/The Charlton Abbott, their affiliates, agent, officers, employees, or representatives.

(7) Limitation of Liability.  No property or assets of The Way Virtual Office/The Charlton Abbott and its members, officers, directors, or affiliates shall be subject to levy, execution or other enforcement procedure for the satisfaction of Vendor’s remedies under or with respect to this Agreement.  In no event shall The Way Virtual Office/The Charlton Abbott and/or its affiliates and/or their respective members, managers, officers, employees, agents or representatives be liable to Vendor or any other person or entity for consequential, special, indirect, incidental, or punitive damages, costs, expenses or losses (including without limitation lost profits, loss of business, anticipatory profits and opportunity costs). 

(8) Termination.  In the event that at any time during the Season, The Way Virtual Office/The Charlton Abbott is required to vacate the Market for any reason, then The Way Virtual Office/The Charlton Abbott shall be entitled terminate this Agreement by providing not less than seven (7) days written notice to Vendor.  In addition, The Way Virtual Office/The Charlton Abbott may unilaterally terminate this Agreement (and/or Vendor’s participation in any or all Market(s) during the Season) at any time, for any reason or no reason, and with or without cause [by providing seven (7) days written notice to Vendor.  In any such event of termination, any monies theretofore delivered by Vendor to The Way Virtual Office/The Charlton Abbott for periods following the termination date, including, without limitation, the relevant portion of the Space Rental Fee, shall be promptly returned to Vendor.]

(9) Miscellaneous.

(a) Notice. All notices, demands, consents, approvals, waivers or other communications which may or are required to be given by either party to the other under this Agreement (each, “Notice”) shall be in writing and shall be delivered by (i) personal delivery, (ii) a nationally recognized overnight courier, or (iii) e-mail, in each case addressed to the party to be notified as follows:
The Way Virtual Offices/The Charlton Abbott
37903 Euclid Ave.
Willoughby, OH 44094

(b)Non-smoking Facility. The Way Virtual Offices/The Charlton Abbott building and grounds are a smoke free and vape free environment. 

Vendor Application

Email for more information if needed before applying:

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